Auditors and members of the Council Audit Commitee
City of Melbourne
Dear Councillors and Auditors
In reviewing the recently published Travel Register we have identified a number of inconsistencies that raise ongoing questions pertaining to the quality of data and the accuracy of the report. (See below)
In comparing the information contained in the recent publication dated October 27, 2006 with data from the previously published register (July 2006) we have identified the following:
1. Data that was previously recorded but is missing from the current report
2. Data that is included in the current report but was excluded from the previous report
3. Data that has been changed since the previous report publication
The Victorian local Government Act and regulations require the City Council to maintain a register of Councillor and Council Staff Interstate and Overseas Travel.
Previously the Council register was maintained in the form of a physical book and as such any modifications or deletions were readily identified.
I wish to express my ongoing concern that the current Council Travel Register is akin to an electronic white board and that information is readily removed, excluded or modified with no apparent means of validation or verification as to the accuracy of the information provided. In the absence of a sequential fixed record id there is limited opportunity to audit the information recorded in the Council's register.
It is the duty of the elected Council to ensure that the administration and the requirements of legislative reporting are in fact true and correct and not misleading
In view of ongoing concern related to the costs associated with the City of Melbourne's Interstate an overseas travel I request that the Council provide further details and explanation as to the identified inconsistencies in the information published.
This raises further concern related to the administration, accuracy and correctness of the Council's financial accounts.
Should you require further information I can be contacted via return email
Anthony van der Craats
|Data previously reported and pubklished in July 2006 but now excluded from Travel register report published October 27, 2006.|
|Division||Name||Location||Cost||Date From||Date To|
|ASSETS AND SERVICES DIVISION||Chris Adams||Rutherglen||$178.00||31-May-2006||1-Jun-2006|
|DESIGN & CULTURE DIVISION||Bob Rosen||Sydney||$2,227.90||6-Apr-2006||7-Apr-2006|
|MARKETING AND COMMUNICATIONS DIVISION||Paul Davies||Sydney||$419.11||13-Dec-2005||13-Dec-2005|
|MARKETING AND COMMUNICATIONS DIVISION||Richard Jeziorny||Sydney||$419.11||13-Dec-2005||13-Dec-2005|
|Included in new dataset but not reported in the previous quarter published July 2006|
|Divison||Name||Location||Cost||Date From||Date To|
|ASSETS AND SERVICES DIVISION||Elizabeth Brown||Brisbane||$1,948.00||24-Sep-2005||3-Oct-2005|
|ASSETS AND SERVICES DIVISION||Vicki Main||Brisbane||$1,298.97||27-Sep-2005||2-Oct-2005|
|ASSETS AND SERVICES DIVISION||Colleen Lazenby||Adelaide, Alice Springs||$1,664.17||1-Oct-2005||9-Oct-2005|
|ASSETS AND SERVICES DIVISION||Marianne Glen||Adelaide||$1,276.31||5-Mar-2006||13-Mar-2006|
|CORPORATE PERFORMANCE DIVISION||Cecilia||Canberra||$2,735.48||20-Feb-2006||22-Feb-2006|
|DESIGN & CULTURE DIVISION||Matthew Plumridge||Hobart||$331.64||7-Nov-2005||8-Nov-2005|
|DESIGN & CULTURE DIVISION||Matthew Plumridge||Canberra||$823.06||10-Nov-2005||11-Nov-2005|
|DESIGN & CULTURE DIVISION||Rob Adams||Sydney||$454.11||17-Nov-2005||17-Nov-2005|
|DESIGN & CULTURE DIVISION||Rob Adams||Adelaide||$337.47||1-Dec-2005||1-Dec-2005|
|DESIGN & CULTURE DIVISION||Andrea Kleist||Adelaide||$606.09||4-Mar-2006||7-Mar-2006|
|DESIGN & CULTURE DIVISION||Bob Rosen||Sydney||$2,227.90||5-Apr-2006||9-Apr-2006|
|MARKETING AND COMMUNICATIONS DIVISION||Karen Gilbert||Brisbane||$290.53||23-Feb-2006||25-Feb-2006|
|SUSTAINABILITY & INNOVATION DIVISION||Geoff Lawler||Canberra||$0.00||25-May-2006||26-May-2006|
|Data that has changed since the previous report published in July 2006|
|Division||Name||Location||Previous Reported Cost||Date From||Date To||NewCost|
|ASSETS AND SERVICES DIVISION||Dale Stewart||Tasmania||$1,135.79||9-Oct-2005||13-Oct-2005||$1,551.24|
|ASSETS AND SERVICES DIVISION||Colleen Lazenby||Adelaide||$510.00||23-May-2006||24-May-2006||$507.84|
|FINANCE DIVISION||Susan Kempson||Gold Coast||$1,680.98||1-Nov-2005||6-Nov-2005||$1,545.49|
Update Sunday 29, 2006
From: Ng Catherine
Sent: Sunday, 29 October 2006 11:34 AM
To: Pitchford DavidSubject:
FW: Melbourne City Council's Travel register Missing data and inconsistencies in the information provided raising concerns to the accuracy of Council's financial accounts
Missing data and inconsistencies in the information provided raising concerns to the accuracy of Council's financial accounts
Could you please prepare a briefing note for the Council on your investigation on this matter and addressing the issues raised in this email.